EMHS 04/11/24 Minutes
The Meeting – was held at the Mayfield Twp. Hall
Networking – 5:00 pm Doors open, set up refreshments, sign in and pay dues.
Potluck – 6:00 pm Glen called the meeting to order. Everyone enjoyed the potluck.
Program – Glen Pace, Hellebores; The species, some hybrids and which ones grow best in zones 5b – 6a. Thank you Glen Pace for a wonderful presentation.
Business Meeting – Glen announced that he added a EMHS public media section, it includes pictures but please if you submit pictures make sure there are no people in them. Also reminded the membership that all newsletters and minutes are posted on the website.
Last month we forgot to get approval of the minutes for December 2023, so we did both December and February’s minutes. There were no changes to be made to the minutes. Steve Balabon made a motion to accept the minutes and Becky Hanner seconded, the motion passed unanimously.
Reminder that the board decided at our November meeting that the dues will be increased to $10.00 per year per household.
Treasurer’s Report – February 2024 starting balance was $XX.xxincome of $XX.xx and expenses were $XX.xx leaving February with an ending balance of $XX.xx. March 2024 starting balance was $XX.xx, income of $XX.xx, there were no expenses, leaving March with an ending balance of $XX.xx. The motion was made by Becky Hanner and seconded by Cathy Hodgson; the motion was passed unanimously.
EMHS Plant sale – price for each selection is $10.00. All extras will be offered at the May meeting. All plants must be prepaid this year, and all plants will be delivered at the May meeting. If you can’t pick up your order, please find someone else to get it for you.
Hosta College – was March 15 -16 2024. There were 248 attendees, 45 classes offered, with more than 20 instructors. Feedback on the event was those that attended had a great time.
Name badges/25th Anniversary pins and keychains – If you need a name badge, please print your name on the sheet in the back of the room. See Mark Hanner if you have not received your anniversary pin or keychain.
Election of Officers – President and Treasurer election is held on even years. If you are interested in volunteering for either of these two positions, please let a board member know. As it stands Glen Pace will remain president and Marlene Daniels will remain treasurer/secretary.
Announcements – Melva Bond’s sister passed away. Becky would also like you to contact her if any member knows of another member that is ill, and she will send a card out to them.
Next Meeting – May 9th, 2024, at the Mayfield Twp. Hall in Lapeer. Topic is Less is More by Mark Hanner. Also don’t forget it will also be time to pick up the plants that were ordered and the free plant provided by the club.
Adjournment – Becky Hanner made a motion to adjourn the meeting at 8:09 pm
Respectfully submitted,
Marlene Daniels
Treasurer/Secretary
EMHS 02/08/24 Minutes
EMHS
February 8, 2024
Meeting Minutes
The Meeting – was held at the Mayfield Twp. Hall
Networking – 5:00 pm doors opened, set up refreshments, sign in and pay dues.
Potluck – Glen called the meeting to order at 6:00pm Everyone enjoyed the potluck.
Business Meeting – Before the meeting Marlene had a game of name the hosta and prizes were handed out to the winners. Glen ask the membership if everyone had had a chance to look at the new EMHS website, there were still a few people that had not. Glen let the people know that he and Marlene would be available if they needed any help. Glen gave an update on Mark Hanner’s recent injury; Cathy Hodgson also gave an update on Mick Hodgson. Glen went over the information on the plant sale and thanked Pat Maitland for stepping in for Cathy Hodgson.
Treasurer’s Report – December starting balance was $XXXX.xx, there was no income, and the expenditures were $XXX.xx, leaving an ending balance of $XXXX.xx January starting balance was $XXXX.xx there was no income and not expenditures leaving us with an ending balance of $XXXX.xx. The motion to accept the treasurer’s report was made by Rob Trott and seconded by Cathy Hodgson. The membership voted unanimously to approve the report.
EMHS 2024 Calendar of Events – Glen went over the calendar and thanked Cathy Clark for volunteering her gardens for the June 13th tour. He also stated that we still need another site volunteer for August. Marlene Daniels suggested Pat & Pat Major’s home. Glen will follow up.
Election of Officers – President and treasurer election is held on the even years. There were no volunteers and Glen and Marlene said they would stay on.
Name Badges – Please Print your name on the sheet if you need one.
EMHS 25th Anniversary pins and keychains – are still available for free to any paid membership, if you have not received yours, please contact Glen Pace or Mark Hanner.
Next meeting – April 11th, 2024, Mayfield Twp. Hall in Lapeer. Glen Pace will be presenting, and his topic is Hellebores.
Adjourned – Teresa Dillon made a motion to adjourn the meeting, all members present agreed. Meeting adjourned at 7:15 pm
Respectfully Submitted,
Marlene Daniels
Secretary/Treasurer EMHS
EMHS 12/07/23 Minutes
Eastern Michigan Hosta Society
December 7th, 2023
Meeting Minutes
The meeting – was held at the Mayfield Twp. Hall
Networking/Decorating – 5:00 PM, decorate for Christmas Party, set up refreshments, and sign in.
Club Surprise – 6:00 PM, Eric announced that we now have a website. From now on all our correspondence will be through this website Emhosta.com. Eric went through all the technical aspects of it and showed people how to set it up on their phones. He also said he would be available if anyone needed any assistance in getting this set up on their computers or phones if they are struggling.
Potluck –6:30 PM, Everyone enjoyed the lovely Christmas potluck and ham dinner.
Business Meeting – the meeting was called to order at 7:20 PM by President Glen Pace. Glen thanked Rick &Nancy Stout, Piechnik’s Garden Gate, Jim Pabst, Paul Laidler, Carolyn Koning, Carrie & Kelly Williams, and Tina Metzger for hosting this year’s Garden Tours.
Also, many thanks to Barb Hunter for her many years of service as our Treasurer.
Ken & Jan Zawisa as kitchen workers for our indoor meetings. Making sure we have coffee and hot water for tea, making sure we have all the appropriate items to carry on all our wonderful potlucks.
The Board for everything they do:
Becky – Vice President, mailings and buying supplies.
Mark – Former President, our go to guy for guidance.
Marlene – Secretary, for meeting minutes and making sure snail mail receives the newsletter. And now taking on the position of Treasurer too.
Cathy & Mick Hodgson and Gene Arms for doing our plant sales for the last number of years. Also, on a sad note this will be our last year for plant sales unless changes arise as our profits from 2023 were minimal and not worth the work that it takes to pull this off.
Thanks to all the members for supporting EMHS throughout the years of our existence. Especially for those that come early to help with set-up and or stay after the meeting to help with cleaning up, it is very much appreciated.
Lastly the membership thanked Glen Pace for all his hard work in keeping this club afloat.
Treasurers Report – We had three months of reports, September 2023 Starting balance $XXX.xx, ending balance $XXX.xx. October 2023 Starting balance $XXX.xx, ending balance $XXX.xx. November Starting balance $XXX.xx, ending balance $XXX.xx. Pat Maitland made a motion to approve the treasurers report, Robin Bratton seconded the motion, the membership voted to approve the treasurers report for the last three months.
Dues – The Board discussed and decided at our November meeting that the dues will be increased to $10.00 per year per household. The club started back in 1995 with dues set at $5.00 a year and it has never increased.
EMHS Plant Sale 2024 – this year we will have the following hostas for sale: Hosta, Dancing with Dragons – this will be our gift plant. Hosta, Terms of Endearment 20 available, Hosta, Time in a Bottle 20 available. The following Hellebore’s will be for sale: Hellebore, Flower Girl 20 available, Hellebore, Spanish Flare 20 available. And one Epimedium, Pretty in Pink 30 is available. The price for each selection is $10.00. All orders MUST BE prepaid this year, all plants will be delivered at the May meeting. If you cannot be at the meeting to pick up your plant, you MUST find someone to pick it up for you at the meeting.
EMHS 2024 Calendar of Events
February 08 – Mayfield Twp. Hall getting reacquainted meeting/potluck.
March 16/17 – No meeting, Hosta College. More information at February meeting
April 11 – Mayfield Twp. Hall Glen Pace, Hellebores
May 09 – Mayfield Twp. Hall Mark Hanner, Less is More
June 13th - Need site volunteers for our first garden tour.
July 11th – Garden Tour Barb Hunter, and Marlene Daniels Lapeer.
August 08 – Garden Tour J. Gensel’s home in Flint, need another site volunteer.
September 12th – EMHS Plant Exchange, Suncrest Nursing Home
October 10th – Mayfield Twp. Hall meeting possible if we get a speaker.
November 14th -Board Meeting Whiteys
December 12th – Mayfield Twp. Hall, Christmas PartySummer Member Garden Tour Meetings – the board discussed and decided we will continue them as in previous years.
Election of Officers – President and Treasurer election is held on even years. Do we have anybody interested in volunteering for either of these two positions: no one volunteered.
Name Badges – if needed please PRINT your name on the sheet if you need one. First one free and replacements are 2.00 each. Please save the magnet from the back of a ruined badge to save on costs.
EMHS 25th Anniversary pins and keychains – If you are a paid member and have not received one, please see Mark or Glen.
Announcements – Happy Birthday Mick Hodgson. If there is any interest in the club selling Calendars, see Gene Arms, this would be a fundraising event. There will be no spring plant sale!
Next Meeting – Mayfield Twp. Hall, February 08, 2024
Adjourned – 8:35 PM
Respectfully Submitted,
Marlene Daniels
Secretary/Treasurer EMHS
EMHS Board Minutes 11/09/2023
Eastern Michigan Hosta Society
November 09, 2023
Board Meeting Minutes
Called to Order 11:50 AM
Board Members Present - Glen Pace, Marlene Daniels, Mick & Cathy Hodgson, Mark & Becky Hanner, Mick & Cathy Hodgson
Absent – none
Others Present – Ken Daniels, Gene & Louise Arms
Recording – Marlene Daniels, secretary
Old Business:
Officer’s Job Duties as approved by the EMHS Board at the October 18, 2010, board meeting:
Change made to Fund Raising Coordinator in 2017 due to end of Hosta Stone Project
President – Coordinates meetings, presides over meetings, obtains, and secures speakers for meetings, confirms hall reservations for meetings, writes and emails newsletters and any other notifications, call board meetings as needed, oversees the EMHS blog site and publishes all minutes and newsletters on blog, conducts door prize and raffle drawings as dictated.
Vice President – Assumes the duties of the President when the President is absent. Co-signatory on EMHS checking account, helps set-up hall for meetings, sends thank you notes to speakers or hosts for current meeting.
Treasurer – Keeps the EMHS checking account up to date and balances account on a monthly basis, keeps receipt book up to date and purchases new receipt books as needed, writes and mails check as needed for EMHS business, keeps records of monies received and paid out for special events, has an up-to-date treasurer’s report ready for each regularly scheduled meeting, has all financial records ready for an annual audit that the Past President will over-see.
Secretary – Keeps EMHS Membership list up to date on a monthly basis, takes minute notes at the monthly meetings and writes the meeting minutes for each meeting (these will be emailed to the President to publish on the blog), mails newsletters by USPS as dictated by membership list, alerts members via email/USPS as to their dues status when applicable, secures the Mayfield Twp. Hall for meetings, sells raffle tickets at the meetings and assists with drawings.
(Italicized/Bold part to be done by Fund Raising or volunteer)Fund Raising Coordinator – Brainstorms for ways EMHS can increase revenue and helps to initiate those ideas into reality. Oversees fund raising projects.
Past President – The “go-to” person for the rest of the EMHS officers, assists other officers with answers to problems that arise in their duties, oversees an annual audit of the EMHS financial records and checking account.
Do we need to make any changes in the officer’s duties?
Decisions – Have fundraising coordinators sell raffle tickets at the meetings and assist with drawings.
Combine Secretary and Treasurer jobs until someone in the Membership volunteers to become Treasurer. (this is ok per our by-laws)
Election of Officers:
President and Treasurer on Even Years
Vice President and secretary on odd years
Glen Pace was willing to stay on as President and Marlene Daniels was willing to stay on a Treasurer/Secretary
Officer’s Reports:
President Glen Pace
Membership Directory – Latest directory updated on l0/14/23 Also need to update the business cards. The financial report sheets have all been updated, as well as the membership applications. Glen announced a new website for the club, it is EMHosta.com and at this point it will cost $XX per year. Eric Hahn will attend the December meeting to explain to the membership how to download the website and make an icon for easy access.Vice President – Becky Hanner
Becky said there were no issues with mailing thank you notes. Becky does need a book of stamps for the mailings. She also suggested buying cards, thinking of you/get well cards to send to members as needed. The board voted to have her proceed with the purchasing of such cards.Past President – Mark Hanner
Glen asks if there were still keychains/pins available and if we knew if the new members were being offered the opportunity to get one? Mark suggested that Glen have some on hand also in case Mark was not at a meeting where a new member needed one.Secretary/Treasurer – Marlene Daniels
Glen asks Marlene how the paid memberships vs. directory listings were? Also, if she needed any stamps, ink, or paper.
Marlene reported that she would like updates from the Membership on their emails and phone numbers, and that she was fine for the time being on supplies.
The treasury total as of today was $XXX.xx, and there was no unusual cost in 2023. Glen would like the yearend totals ASAP after 12/31/2023, Marlene agreed to complete it.Audit of Books – Mark will oversee per by-laws and Glen will ask Deb Brown, and Pat Maitland to assist. The IRS filing will be done when Marlene finalizes the end of year.
Fundraising – Cathy & Mick Hodgson
Cathy Hodgson said the annual plant sale was on for 2024.
The 2023 plant sale was as follows:
Plants ordered – 132.
Plants sold – 81.
Gift plants given - 34
Plants leftover – 12 gift plants
Plants lost - 17 died/given to Barb to try to save (gift plants)
Cost of Plants - $XX.xx
Additional Costs - $XX.xx (shipping, surcharge, bags)
Total Cost - $XX.xx
total Sales - $XX.xx
Net - $Xx.xxName Badges – Glen Pace
No comments on the name badges, keep everything as is.Plant Exchange – Glen Pace
Future Plant exchanges will still be held at the Suncrest Pavilion, pending it is available. Making sure everyone takes home whatever extra plants that belonged to them has helped with the clean up after. Make sure the $5.00 table is situated so only the fund-raising committee is allowed to sit and can oversee what people get a $5.00 plant. Proceeds from the $5 plant table were $XX.xx for 2023.December 07, 2023 – Annual Christmas Party, Mayfield Twp. Hall Lapeer.
EMHS 2024 Calendar of Events
2024 Meeting Dates – Places – Speakers * denotes need for topic, speaker, and/or place.
January – no meeting
February 08 – Mayfield Twp. Hall – Get reacquainted and collect dues.
March – Hosta College – no meeting
April 11 – Mayfield Twp. Hall – Glen Pace, Hellebores
May 09- Mayfield Twp. Hall – Mark Hanner
June 13– __*_____________________
July 11 –Garden Tour Barb Hunter & Marlene & Ken Daniels
August 08 – Garden Tour Joann Ginsel, still need one more garden.
September 12 - Plant exchange, Suncrest Pavilion
October 10- __*_only if speaker is found.
November 14 – Annual Board Meeting, Whitey’s
December 12 –Mayfield Twp. Hall - Christmas PartySummer Garden Meetings:
Sign-up sheets will be out at the Christmas Party, and other meetings until filled. The board voted to continue with no food at gardens and should have at least two gardens.Annual Plant Sale 2024
Plants have already been ordered from Walters Gardens. The board discussed whether or not to continue the plant sale, after discussing the board voted to stop the plant sale. 2024 will be the last time we will be offering it. We changed the delivery of the plants to May, and we will be distributing the plants at the May 9th meeting. The club will put on the order form that all plants ordered must be picked up at the May 9th meeting, if you are not able to attend, please make sure you have someone pick up your order or your will be put out for sale at the meeting and your money will be refunded. The club will no longer be keeping plants after the date of delivery.Adjournment: The meeting adjourned at 1:43 PM
Respectfully submitted,
Marlene Daniels
Secretary/Treasurer